LibSys.Net

Introduction

LibSys.net is a complete, comprehensive library system that manages all aspects of all kind of libraries (Public, national, higher education and research libraries ). LibSys.net modules include Cataloging, Circulation, Serials Control, Acquisitions, Web OPAC, Inventory Management and System Management.
LibSys.net is a fully integrated Information Management System Which uses a shared database-eliminating the need for redundant data entry.
Transactions take place in real time, which ensures that whatever information is displayed is accurate and up-to-date. It runs all modules concurrently and allows the user to move quickly and easily between modules.

 

General Features

In general, system includes but not limited to, the following basic features:

  • A Multi-tier Client/Server architecture relying on Microsoft database Server 2000,  2005 or 2008.
  • Scalable and customizable
  • Graphical User Interface (GUI)
  • Web enabled
  • Bi-lingual interface (Arabic & Latin)
  • Multi-lingual Support (namely Arabic, Latin, and any other 3rd language) with multidirectional text. The following are some Arabic indexing and search capabilities of the system:
  • Concerns with Arabic grammar in filtering and searching i.e:  The differences between (أ، إ، آ،ا) and (ـة، ـه) and (ئ، ؤ، ى) And the prepositions (بـ، فـ، لـ، كـ، و) distinguishing between native (أل) and nonnative (أل).
  • A Comprehensive Arabic terms indexing capabilities integrated with Arabic treasures (Al-Maknaz Al-Arabi) that supports 48000 Arabic, English and French terms meaning-like retrieval.
  • Built in advanced Arabic search engine.
  • Support Multi Currency
  • Adherence to International Standards (MARC, Z39.50, EDI, Unicode, etc.)
  • LibSys.net comes complete with integrated image storage and retrieval capabilities, and the ability to make link to other file types, such as Word, Excel or PDF files, from within a catalogue record.
  • Easy and powerful Application and System Administration

Centralized Database: Libsys.Net could have many libraries or information centers and there branches to share the same Database, which enables every library to keep its own records, meanwhile data is shareable.

 

System Modules and Functions

 

Libsys.Net includes the following core modules:

1. System security and administration module:

The admin module provides a comprehensive management tool for system administrator to control the system security, user tracking and settings configuration.

2. Acquisition Module

Acquisition Module is reliable and support library staff managing the processes involved with collection development, freeing staff from repetitive data entry tasks by linking related acquisition data together.

Library acquisition is interactive with the Serial Control, Cataloguing and Public Access Catalog modules to process orders and to view serial copy Information.

The functions include but not limited to the following features:

  • Creation of new Purchase Orders
  • Enhanced management procedure
  • Purchase request loader
  • Manual Entry and Automatic Entry
  • Locate Purchase Orders (PO) includes PO number, title, supplier, location, and description
  • Locate Purchase Requests (PR) includes PR status, title, source and date.
  • Automatic Item and Account Distribution
  • Automate invoicing, vouchering, and receipt tracking
  • Voucher Payment and Fund Accounting
  • Tracking of P.O Status
  • Automatic and Manually Created Potential Requirements
  • Easy book listing and Emailing
  • End of year Accounting
  • Statistical Reports
  • Audit Trail
  • Auto Track Funds
  • Orders
  • Claims
  • Cancellation
  • Skeleton Catalogue
  • Record Created
  • Acquisition includes functions for claiming, receiving, invoicing and vendor file Maintenance, cancellation, auto fund tracking and desiderata (wish-list) files.

 

3. Cataloguing Module:

Cataloging provide clients with total control over data with the greatest Amount of flexibility offered in N-tier system.Cataloguing operation is efficient with very strong support for the Bibliographic databases. i.e.:

  • Bibliographical record maintenance
  • MARC Editing ‘Unicode’
  • Item Maintenance
  • Authority control

The functions include but not limited to the following features:

  • LibSys.net makes cataloging easy using authority files that can be browsed and updated during accessing. This increases the efficiency of cataloging, and maintains the integrity and consistency of the catalog during data entry.
  • Automatic authority record validation that prevent duplicate terms and also supports near-match terms.
  • Support “stop words” Arabic/English list, defining which words to ignore when automatically generate keywords.
  • Allows images, such as photographs, diagrams, maps and text to be attached to catalog record for display in inquiry. Sound, video and films can also be attached.
  • Using the barcode number to add copy information of the same title, and automatically assign barcodes to the copy records.
  • Tracking Records status.
  • Data conversion with data checks
  • Data entry
  • Modification
  • Bibliographic
  • Full Authority Control
  • Corporate Name
  • Series
  • Shelf List
  • Country
  • Multi lingual user catalogue
  • Thesaurus
  • Close monitoring with clear reporting of the whole process of data migration
  • Easy adding “New Record”
  • Easy “Editing / Modify Records” i.e. standard desktop tools.
  • Track record ownership
  • Delivers Unicode compliance
  • Multi media cataloging
  • End-user configurable cataloging screens
  • MARC import/export
  • Cross reference
  • Analytical cataloguing
  • Prints spine label Prints bar code label

4. Circulation Module

Circulation and Borrower Information System manages both Users & Users Services including Creation and Editing of user records, production of user notices, parameter setting and borrower analysis. Circulation system enables close tracking and managing of the library Materials and borrowers. Procedures include basic issues and returns, renewals and borrowers, temporary or fast add issues, borrower’s blocks and notes, making and filing reservation requests, item editing, and borrower maintenance.

The functions include but not limited to the following features:

Use of barcodes

Barcode are used normally for books, patrons and circulation system. Almost all circulation functions can be carried out without touching the computer keyboard.

Patron profile

  •  Enhance security by displaying patron picture on the check-out screen
  •  Print patron card including patron picture and barcode on the standard card stock

Full support of all circulation functions, including:

  • Check out
  • Check-in
  • Renewals
  • Patron reservations
  • Holds
  • Recall
  • Lost and claimed-return processing
  • Fines
  • Overdue notices
  • Flexible loan parameters
  • Routing

 

Full integration with the OPAC including:-

  • Display of current circulation status updates in real-time.
  • Patron self-service features:
  •Ability to view own patron record.
  •Ability to view own check-in, check-out, fines, reservations, holdings
  •Ability to renew own checked-out items
  •Ability to place and cancel holds and reservations

E-mail, Mobile SMS notification System

The electronic notification system allows libraries to significantly reduce their notice production cost by delivering overdue and hold pick-up by e-mail or mobile SMS. This notification system support multi-lingual notification.

Reserve room

The module allows the library to place items on reserve for course reading. The items circulate for a library-specified number of hours rather than the normal loan period.

 

Material Reservation

Reservation enables library staff and patrons to reserve any library material. Patron can search for items of interest, check availability, and the schedule then to future use.

  • Full integration with OPAC
  • Self-service reservation via the Web OPAC
  • Allow multiple items to be easily reserved at once.

Additional features:

• Circulation control parameters
• Single transaction screen
• Full loan control matrix
• Quick searching for borrower information
• Quick catalog at issue facility
• Links to availability
• Creation of Notices to users
• Integration with E-mail & SMS
• Reporting & analysis of borrower activity
• Own user record
• Access to Policies

5. OPAC and Web OPAC Module

The OPAC options offer intelligent search technique to meet the requirements of the wide range of clients using the library system with different experience and different needs. OPAC features meet the needs of both inexperienced users and library professionals to enable exact searching.The System support Web-based OPAC with easy and powerful searching, Sorting and filtering capabilities inside the content of the library. It provides both basic and advanced search options. It also supports a Z39.50 client for broadcast searching. Fields are indexed to include both Word and Term indexing. Word, Key Word And phrase searching is very quickly and easy on any field in the database. The System supports other search options including Boolean search operators (AND, OR, NOT), proximity searches and wild card truncation. Users are able to place reservations and access their own borrower Information.

The functions include but not limited to the following features:

• Implicit Boolean operations
• Intelligent keyword searching
• Searching for variant endings
• Relevance ranking of search results
• Multimedia OPAC
• Integration of local and global resources.
• Integrated document requesting
• Save, print or e-mail search results
• Filtering / sorting information
• Booklists that can be created and E-mailed
• Capability to pre formulates searches and stores them in HTML
• Option for Basic & Advanced search
• Simplified and experienced modes
• Proximity Searching
• Predefined and User-defined Reporting

 

6. Serials Management & Control Module

Library Serials system is closely linked to the Acquisition subsystem to ease tasks such as ordering and recording invoiced charges. Serials maintenance becomes a by-product of a quick, two-step check in process. Special handling, routing, labels printing, and other instruction are integrated into the Check in workflow. Serial is designed to accommodate even the most complex publication patterns and lets staff members establish prediction patterns and process issues. Journals should be also catalogued in the same database and a single screen Provides for checking in newly received issues, routing them or for claiming from suppliers when they are late/overdue. A batch modification process enables you to add or remove individuals from routing slips quickly and easily.

The functions include but not limited to the following features:

• Subscription control
• Track orders
• Inventory of existing serials
• Import & Export publication patterns to save time and money.
• Fast issue receipt
• Holding summary
• Circulation lists
• Abstracting
• Check-in
• Routing
• Notation & Frequency
• Claiming
• Circulation & Weeding
• Integration with funds & accounts

7. Reporting & Report Generating

The systems provide Pre defined reports that are easy to modify and amend to enable the Librarians/users to create any format they desire for laying out information on paper. The system has a number of different report formats and layouts to have complete access to all the information entered into the system. For fast results users are able to customize an existing report to meet their  pecific requirements. With minimal effort, the system allow creating professional bibliographies, current awareness bulletins, routing slips, and subject lists, journal lists etc.

 The functional requirements include but not limited to the following features:

  • Pre-defined reports
  • In-built ad-hoc reporting facilities
  • Integration with MS Office
  • Maintain statistics on user logons and user registrations
  • Database open searches
  • Record viewed, individual and total number of records Exporting data in grids and reports to any format (Word, Excel, PDF, Access, Text,…).

8. Accounting

• Order tracking
• Claims & cancellations
• Invoicing
• Supplier authorities
• Fund and spending control
• Security control
• Foreign currency
• Budget Monitoring
• Generating Payment Requests

9. MARC Exchange

A MARC exchange module gives you the facility to import data from external sources in ASCII format. This means that you can save data entry time by exchanging records from other sources. You can easily perform global changes and validation checks on records from a MARC cataloguing sources such as “Books in Print”.

10. Image & content Management

Image & content management is a complete solution for storage and integrated access to images. LibSys.net offers the following content management facilities:-

  1. Image linking: allow libraries to digitize and provide access to a digital content collection, complete with thumbnails and fully-integrated with the Web OPAC. The feature include
    1. Links to existing database
    2. Ability to save images and thumbnails locally on the LibSys.net server.
    3. Prominent thumbnail display of available images.
    4. One-step image acquisition directly into the database
    5. Scanning
    6. Importing
    7. Cataloging
    8. Powerful image viewing in the Web OPAC including panning, zooming, printing
    9. Support multiple images format (e.g. PDF, TIFF)
  2. Electronic Content: support cataloging of the document content like chapters, articles in electronic format (e.g. Image, Word, Excel, PDF…) that can be accessed via a Web browser.
    1. Fully integration with the library ‘s online catalog
    2. Powerful scanning utility which allows scanning, importing and attaching to records.